Winter Quarter Meeting Time/Dates

The Executive Board voted 3-1 (with one abstention) this week to establish Tuesday 11:45 AM as the regular time of ASP Membership Meetings. Winter Quarter meetings are currently scheduled for:

• January 10, 2012
• January 24, 2012
• February 7, 2010
• February 21, 2010
• March 6, 2010
• March 20, 2010

The votes cast for the meeting times was as follows:

• Cheney Representative: Tuesday 4:45, Thursday 4:45, Tuesday 11:45, Thursday 11:45
• Treasurer: Tuesday 11:45, Thursday 11:45, Tuesday 4:45, Thursday 11:45
• Secretary: Tuesday 11:45, Thursday 11:45, Tuesday 4:45, Thursday 11:45
• Vice President: Abstained
• President: Thursday 11:45, Tuesday 11:45, Thursday 4:45, Tuesday 4:45

After the first round, Tuesday 11:45 had 2 votes, Tuesday 4:45 had 1 vote, Thursday 11:45 had 1 vote.
Thursday 4:45, with 0 votes, was eliminated.
After the second round, whether Tuesday 4:45 or Thursday 11:45 was eliminated, Tuesday 11:45 received the third vote, constituting a majority.

Planning Internship- City of Rathdrum Idaho

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Rathdrum City Planner
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planner@rathdrum.org

Phone: (208) 687-2700 ext. 117
Fax: (208) 687-1377

ASP Winter 2012 Meeting Time Debate

Greetings!

Purpose and Eligible Participants. I am writing today to begin to complete the process of establishing a time for ASP General Membership Meetings during Winter Quarter 2012. Per the bylaws, the time for ASP membership meetings is set by the Executive Board, consisting of the officers of the club. The bylaws, as they currently stand, do not recognize the APA Representative offices, nor do the bylaws recognize the club's ability to establish such offices. The bylaws establish five offices; a majority vote of those participating are necessary to establish a time for the meeting.

Result Requirements. The bylaws require that meetings occur at least twice per month; as established previously, once every two weeks satisfies that requirement. Notice must be made at least 72 hours prior to the meeting. In order to ensure compliance with that requirement, the Board's vote will be concluded no later than Friday, January 6, at 9 AM. This will give us time to distribute the notice.

Inventory Participants. As you are all aware, I have been collecting input on when the meetings should occur this next quarter. I received input from the vice president, secretary, treasurer, Washington APA rep, IES rep, Cheney rep, Eric Cowell, Matt Parsons, and Dr. Winchell. I added my needs in as well.

• Inventory (Monday and Wednesday). The result is strong opposition to Monday and Wednesday meetings, with many expressions of inability to attend. One person established Wednesdays at noon as a preferred time for the meeting, and one established Monday afternoon as their preference. Since Dr. Winchell will be showing movies about starchitects and urban design as an extension of the Reflective Planning Theory class on Wednesdays during the noon hour (and the class actually ends right at noon), it was also deemed an ineligible time as a conflict with a core planning class.
• Inventory (Tuesday and Thursday noon). Tuesday and Thursday noon received the greatest amount of positive feedback (the remaining 13 of 15 expressions of preference were one or the other of these two times), but it was not universal. One officer and one general member said that, due to conflicting classes at the Cheney campus, they could not attend at these times.
• Inventory (Tuesday and Thursday evenings). Tuesday and Thursday evenings were the times that had the least conflict, though no one counted either as a preferred time. Several board members were concerned about a drop in attendance due to the poor timing after classes. No one said they absolutely could not come, but one officer did say it would harm his/her employment.
• Inventory (Fridays and Weekends). Very few expressions were made for Fridays and weekends. One person said that Friday at noon would be a conflict but that Friday evenings would be OK. There were no expressions, positive, negative or neutral, for weekend meetings.

Process. I am establishing the following process to ensure that everyone has a chance to participate and have meaningful input on the final decision. Since this is an executive board meeting, only board members will be permitted to make motions. I am asking board members at this time to forward nominations for meeting times (however, see below). Meeting time nominations will close on Wednesday, January 4 at 5 PM. While this is is a board decision, discussion by the membership is entirely appropriate and encouraged. Debate and nominations shall take place on the EWU ASP web site at http://ewuasp.blogspot.com.

Voting. To ensure vote security, votes will be emailed directly to me at my regular email address and made public when a decision is reached. This will not be a secret ballot. Voting will end on Friday, January 6 at 9 AM. Out of respect for the debate, officers, please do not forward your vote until after the nomination period is complete. This vote shall utilize Instant Runoff Voting (http://en.wikipedia.org/wiki/Instant-runoff_voting) to determine a majority choice. For each of the nominated times, please indicate, in order, your preference, thusly:

#1: Top preference
#2: Second preference
...
#n: Lowest preference

Please consult the Wikipedia article (or any other resource) to understand how the vote will be tabulated. IRV simulates having an additional vote if no preference secures a majority on the first round, with the lowest ranking preferences being eliminated in later rounds.

Nominations. To expedite matters, I hereby nominate the following four meeting times for Winter Quarter 2012 in alternating weeks beginning on week one: 11:45 Tuesday, 4:45 Tuesday, 11:45 Thursday, 4:45 Thursday.

Open Door Policy. As always, please feel free to contact me directly if you have any questions or comments. Thank you all for your positive participation in the decision making process!

ASP Meeting Minutes

11/10/11

NATIONAL REP UPDATE:

· Will is looking for one more signature to finalize our application for national recognition. If anyone hasn’t already signed the app and has a current APA number, please contact Will wsimpson@eagles.ewu.edu

STATE REP:

· The State board met for a retreat on November 4^th to develop a strategic plan for the WA APA; no updates yet.

· Also, all WA APA members received an email recently asking for our opinion on next year’s state conference. We are asked to vote on location and timing. Please vote.

INLAND EMPIRE SECTION REP:

· The IES is discussing restructuring the mentoring program to include new grads because of the lack in response from existing students.

o Students discussed overall interest in the mentoring program, suggested a possible meet & greet to match up mentors with interested students

o Also, some other students (not part of the meeting) mentioned contacting the coordinator Jim Falk and either not hearing back from him, or receiving a very delayed response.

o His email is here, if people want to sign up for mentoring: jfalk@spokanecounty.org. Also, Karl has the form if you are interested in requesting a mentor.

· Susan Winchell is considering starting a young professionals group

TRESURER UPDATE:

· Karl is still waiting for Portland receipts from one person and then he will be able to calculate how much each person will receive in reimbursements.

· Karl mentioned wanting to deposit the money made from the Chili Cook-Off ($460) into his account and writing a personal check to EWU, so as not to travel out to Cheney with that much cash on hand.

o No one had a problem with this.

· We discussed having an end of the quarter social event at Karl’s club house; an Ugly Sweater Christmas Party. We decided on Dec 8^th as the date for the party. We will discuss timing and send out more emails closer to the date of event.

VP UPDATE:

· There was a BRC internship training last weekend, it went really well.

PRESIDENT UPDATE:

· After speaking with Dr. Winchell, we were informed that student requests for the department must go through faculty or staff. We are advised to no longer make requests directly to other staff (for example: IT), because we should be following protocol established by the University.

o Students expressed a concern for lack of response when previous actions had been requested in this way.

· Also mentioned were the recent comments regarding the health of the program (i.e.: budget cuts). Dr. Winchell assured us that the program is in no danger; we are basically funding ourselves through all the grant money the department receives and are seen as a model for much of the University for our outreach and activities within the community.

o Also, the Graduate portion of the department is based on enrollment of 10 individuals per year, which we have not had difficulty in obtaining. We do need to recruit more Undergrads, though.

· It is suggested that as many students as possible participate in the Student Research and Creative Works Symposium, which is a venue to showcase any projects or present research completed during that school year. The symposium is in Cheney in May. We will provide more updates about participation as it gets closer.

· Fred will be offering the class Presentation Techniques, a 1 credit class, in the Winter Quarter. It is designed to include more grad students and all are encouraged to sign up.

TECHNOLOGY COMMITTEE:

· We have newer computers in the studio

o However, many are having difficulties printing; Jeremy will be looking into this.

· He asked if any students have technology requests for software, equipment, hardware – if so, email Jeremy at jkulm@hotmail.com

· Jeremy is offering to teach an informal GIS class over Christmas break on Tues/Thurs afternoons, starting on 12/13. We will email more about this later.

UPCOMING CONFERENCES:

· Canada Conference Feb 2-4 in Vancouver, BC http://caps-aceau.org/vancouver-2012/

· National Planning Conference April 14-17 in LA http://planning.org/conference/index.htm

· Local Planning Conference in Priest Lake in June – emails to come from Inland Empire Section of the WA APA.

NEXT QUARTER MEETING TIME:

· At first glance this same meeting time, Thursday at 11:45, would work with most undergrad and graduate class schedules and allow for the greatest number of participants. Please let us know if we have overlooked something and we can discuss.

NEXT MEETING:

· The next meeting will be held in Cheney, Nov. 21 at 1PM. Fred has offered the first 45 minutes of his undergrad class that meets during that time in Cheney. We will provide snacks at the meeting.

ASP Meeting Notes

10/27/11

·

TREASURER UPDATE:

· We have $1500 available to use for reimbursement for the Portland conference. We are unsure how it is going be split up amongst the 12 attendees, since not everyone incurred $125 worth of reimbursable expenses. At this time, we have decided that each person should send Karl a hard copy of their receipts for the conference along the necessary EWU form. Once we have determined how much each person incurred in expenses, we can have a better idea of how to distribute funding.

PRESIDENT UPDATE:

· President absent

CHENEY REP:

· First time with us. Sherwin would like to know how the predecessor handled the job of Cheney rep. He is concerned about the time conflict for him with a class directly after the meeting in Cheney; wants to know if we can discuss this further to figure out the conflict.

· Will, VP standing in for Pres, informed Sherwin that the timing of the meeting was decided based upon desire for participation and this time was when most individuals were available. Also, due to the fact that schedules change every three months, our hands are tied in nailing down a time right now that will work for meeting times for the whole year. He also noted that he would like to hold a meeting with Dr. Winchell to discuss this further.

REFLECTIONS ON PORTLAND CONFERENCE:

· Kate noted that she would have liked dialogue about the conference to have started earlier in the year – perhaps over the summer – to better prepare both financially and schedule-wise.

· Others noted that they would have liked the first years to know about the dates sooner.

· Sherwin noted that he would like to see an annual calendar of important events for students.

o Ali will put together a bare calendar of currently known events.

PAC MEETING:

· The Professional Advisory Committee is coming to EWU on Friday 10/28.

· Students raised concerns about a couple of issues that they plan to express at the meeting:

· Lack of technology in classes

· Lack of sufficient GIS training

· Lack of integration of tribal planning in core courses

CHILI COOK-OFF:

· The Chili Cook-Off is taking place on 10/28 at 6PM.

· There will not be a keg, but Dr. Winchell plans to drinks for the event

· The pumpkin carving was cancelled due to lack of interest.

Planning for Food

Community Food Access Assessment and Planning For Food
Monday, November 7th at Noon
Spokane County Public Works Building, 2nd Floor Conference Room (2B)
1026 West Broadway Avenue, Spokane
AICP 1 CM pending

Learn how we, as planners, can improve food systems by including language within our comprehensive plans and zoning ordinances. Speakers Anthony Summers and Natalie Tauzin will have copies of the sample land use element that they have prepared and will present ideas and examples from communities enhancing their food systems.

Join us for lunch and enlightenment on Monday the 7th. We will have an assortment of sandwiches and drinks, so join us for a healthy lunch and hear about how we can improve the health of our communities.

RSVP to Susan Winchell at swinchell@spokanecounty.org or 509/477-4237.

Upcoming Events

We will be holding an ASP meeting on Thursday at 11:45. We intend to discuss activities associated with the Chili Cook-off, the Professional Advisory Council (PAC) meeting on Friday, and reflections on the planning conference in Portland. If you have issues you want to discuss with the PAC, please come and discuss them at the ASP meeting.

The PAC meeting is from 1:00 to 3:00 on Friday and is open to all students. This is an opportunity for students to provide feedback on the program and opinions on ways to improve the program.

Also, we will be carving pumpkins following the PAC meeting on Friday. Please bring your own pumpkin and carving utensils. Costumes are encouraged by the ASP for the Chili Cook-off.

Limited edition planning pint glasses will be available for sale at the Chili Cook-off (so don't forget to bring cash). Proceeds will support the ASP and help fund trips to the APA conference in Los Angeles.

Thanks,
William Simpson
ASP Vice President